An FAQ page on your company's website can be one of your best customer service tools. Here are some tips on how to make it great.
Your FAQ exists for one purpose: to stand in for the human who would be present and available if your website was a brick-and-mortar shop. When done well, it clarifies concepts, dispels confusion, addresses concerns, reduces frustration, and — perhaps most importantly — removes your prospects’ obstacles to conversion. Ultimately, it means you’re fielding fewer calls and responding to fewer emails while seeing more sales.
How to Make a Great FAQ Page
Not a bad trade-off, right? And yet, that trade-off only happens when an FAQ is done well. Here’s what a great FAQ does:
1. It Takes the “F” in FAQ Seriously
“F” is the most important letter in that acronym… because it alerts you to precisely which questions you should include in your FAQ. What this excludes are: 1) The questions you prefer your prospects were asking; 2) The questions you cleverly concoct to create demand for your product; and 3) The questions about your product, service, or business that are most important to you.
So where do you find the inquiries your business most commonly gets? Here are some great starting places:
your email correspondence your customer support tickets the employees who regularly interact with your prospects and customers (sales team, customer support team, front-of-house staff, etc) your social media pages the feedback form on your website customer surveys (maybe you even create a survey explicitly for customer assistance with your FAQ)The most valuable questions you can include in your FAQ are already written by your prospects and customers. The good news? This means less work for you. The bad news? This means letting go of your opinion of what a “good” question is.
2. It Answers the Questions it would Rather not Answer
“Why is your service so expensive?” “Why’d you stop making my favorite product?” “Why don’t you offer a money-back guarantee?” Insert the question you don’t want to answer about your own business here.
So what about question you’d prefer not to answer?
Is it frequently asked?
Yes?
Then answer it.
Here’s why: If you evade the negative or difficult questions, your visitors won’t simply decide they’re not important questions. Instead, they’ll turn to social media… and we don’t have to tell you that’s a goldmine of conjecture, misinformation, and erroneous answers.
Best to avoid that predicament. Instead, find a way to frame those questions in a positive light, and provide answers that are real, honest… and maybe even imbued with humor.
Discuss your product’s unique features, or describe its ethically-sourced ingredients or its careful production process, to explain why it costs more than your competitor’s product. Honestly state your geographical, material, or financial limitations — and then remind prospects what your business is capable of. Point toward a future where you hope to be able to offer the things they’re asking for. And so on.
Your prospects will see the integrity in your forthrightness; and you’ll only gain their trust when they see you’re willing to answer the more delicate questions.
3. It Sounds Human
This means a few things. It means using the same language your prospects and customers use to answer their questions (which means cutting the jargon). It means writing your FAQ as though it were a conversation taking place in real-time, in which the questions are posed in the first person (“What do I do if…?”) and the answers are written from the perspective of your business (“You should …”). It means considering how you speak to your prospects and customers in real time, and injecting that same personality into your answers. It means avoiding long-windedness.
Essentially, it means writing answers that sound like you. Record yourself speaking the answers, and/or read them aloud once you’ve written them. We think you’ll recognize the difference between what sounds authentically like you… and what doesn’t.
4. It’s a Breeze to Navigate
Straightforward, intuitive, seamless navigation means these things:
Your FAQ is prominently placed on — or linked to from — your homepage, as well as every other page on your website, Its questions are logically categorized (by product, audience type, stage in the buyer’s journey, and so on), so that users know instinctively how to get to the question they have, The questions couched in each category are displayed from basic to more complex, You’ve set up your page architecture (jump links, hyperlinks, an accordion interface) so that users don’t have to scroll through every answer to get to the question relevant to them, You’ve enabled a search feature specific to your FAQs (separate from your site-wide search feature.)
5. It Goes Beyond Text-Based Answers
Video! Screenshots! Charts! Infographics! Your site visitors will love you for including these things in your FAQ.
Don’t restrict yourself — and your users — to text: Many of the questions you receive may be better answered through another medium. Where you have to explain a concept, describe a process, or detail instructions, consider your users’ states of mind. Would a visual communicate what you want to say better, faster, or with more clarity than a wordy description? If so, go that route. We’re a visual generation, after all, with a diminishing patience for words. Simply speaking, a multimedia FAQ means great UX.
6. It’s Always Thinking about Conversions
Your prospects know as well as you do that the primary reason your website exists is to convert leads to customers. This goes for your FAQ as well as any other page on your site.
What’s more, prospects are likely only reading your FAQ because they’re somewhere in the consideration stage. So give them the opportunity to take the next step — and keep in mind that the “next step” will depend upon the question they’re asking. If they’ve clicked into a question about one of your products, include links to its product page in your answer. If they’ve clicked into a question about your process or method, offer them a CTA to request a quote. And so on.
The challenge here is to think carefully about where in their journey a user is for each particular question… and then lead them to the logical next step.
7. It Invites Contacts and Feedback
Your FAQ isn’t all-inclusive; and there will be visitors who come to it with questions that it simply doesn’t cover.
Don’t leave those visitors hanging. Display your company’s contact details as conspicuously as possible — and give them as many options has you have (phone number, email, social media handles, maybe even a live chat feature). This way, users can contact you in the moment, while their questions are still front-of-mind and pressing. And they can choose the method of contact they’re most comfortable with.
What’s more, let your FAQ visitors tell you how useful your answers are. This may be as simple as asking “Was this answer helpful?” and offering “Yes” and “No” buttons for users to respond — though you might also offer them a form to input verbal feedback. The point is to show your users that you value their time, and that you’re willing to iterate to offer them the most valuable FAQ possible.
8. It’s Current
We’ll keep this one short: If your business is growing and evolving (and hopefully it is!), then your prospects’ and customers’ concerns are evolving with it. Your FAQ should always reflect the questions being frequently asked in this moment. This may mean removing questions that visitors are suddenly asking less frequently. And it certainly means introducing the new ones they’ve begun to ask.
9. It isn’t (Necessarily) “a Page”
Yep; we saved the surprise for our final point. If you’ve been imagining that your FAQ page must be a single, dedicated page that answers all your visitors’ questions in one place, we’re giving you permission here to imagine other options.
Remember that visitors are going to have questions about your business and its offering no matter what page of your website they’re on. So while a single, overarching FAQ page is a great idea, it may do your conversions good to include shorter, page-specific FAQs.
If you run an online shop, for instance, your checkout page might include an FAQ that answers questions specific to shipping, refunds, and returns policies. You might maintain separate FAQs for prospects and for current subscribers on separate landing pages. If your business offers diverse services, you might have an FAQ specific to each one. And so on.
The point is to get into your users’ heads and imagine the kinds of questions each page on your site will provoke.
Because if you can answer their questions before they lift a finger to click? That’s some exceptional UX.
So there you have it. If you want to see some FAQs in action, check out these three pretty stellar FAQ pages. And if you’re creating—or overhauling — not only your FAQ, but also other aspects of your website, Zoho Academy’s Roadmap to Your Best Business Website might be your new best friend. We’ve got recommendations and best practices on everything from homepages, to online shops, to testimonials, to CTA buttons… and more.
| Importance of the "F" in FAQ | A well-crafted FAQ is centered around addressing the questions that your prospects and customers are actually asking. It excludes questions you wish were asked, focusing on real inquiries obtained from sources such as email correspondence, customer support tickets, social media pages, and feedback forms. The most valuable questions are those posed by your audience, requiring you to let go of your own assumptions about "good" questions. |
| Handling Unwanted Questions | A great FAQ doesn't shy away from difficult or negative questions about your business. By answering these questions honestly and positively, you can build trust and credibility. Instead of evading them, frame these questions in a light that highlights your business's strengths and limitations. Embrace transparency and humor when appropriate to maintain integrity and win over your audience. |
| Conversational and Human Language | Craft your FAQ answers using language that resonates with your prospects and customers. Write as if engaging in a real-time conversation, with questions posed in the first person and answers delivered from your business's perspective. Avoid jargon and verbosity, and ensure that the answers authentically reflect your brand's personality and tone. |
| User-Friendly Navigation | A user-friendly FAQ page features prominent placement on your website, logically categorized questions, and a display order from basic to complex inquiries. Utilize page architecture tools such as jump links, hyperlinks, or an accordion interface to facilitate navigation. Implement a dedicated search feature for FAQs to allow users to find relevant answers quickly. |
| Multimedia Integration | Elevate your FAQ by incorporating multimedia elements such as videos, screenshots, charts, and infographics. These visual aids can enhance understanding, especially when explaining concepts, processes, or instructions. Recognize that certain questions may be better addressed through visuals, catering to the preferences of today's visually-oriented users. |
More Pro Tips for a Great FAQ Page
Develop an Interactive FAQ Experience
To elevate your FAQ page, consider creating an interactive experience. This involves using tools like chatbots or interactive decision trees to guide visitors through a series of questions, leading them to the most relevant answers. This approach can make finding information more engaging and efficient for your users.
Incorporate User-Generated Content
Encourage your customers to contribute to your FAQ page. This could be in the form of user-submitted questions, community answers, or video testimonials addressing common queries. This not only enriches your FAQ content but also adds a layer of authenticity and peer perspective.
Leverage SEO Strategies
Optimize your FAQ page for search engines. This includes using relevant keywords in your questions and answers, ensuring your page structure is SEO-friendly, and regularly updating your content to keep it relevant. This can help your FAQ page rank higher in search results, making it more accessible to potential customers.
Create a Feedback Loop
Implement a system for visitors to provide feedback on your FAQ answers. This could be a simple “Was this helpful?” button or a more detailed comment section. Regularly review this feedback to update and improve your FAQ content.
Showcase Success Stories
Incorporate case studies or success stories that relate to specific FAQ questions. For example, if a question pertains to the effectiveness of your product, link to a detailed case study or customer testimonial that demonstrates its impact. This approach adds credibility and context to your answers.
Highlight Top Questions
Identify and highlight the most frequently asked questions on your FAQ page. This makes it easier for users to find popular information and indicates that you understand and are responsive to common customer concerns.
Regularly Update FAQs
Ensure your FAQ page is a living document. Regularly update it with new questions that arise, remove outdated information, and revise answers based on the latest data, product updates, or policy changes. This keeps your FAQ relevant and useful.
Personalize FAQ Interactions
Use data analytics to personalize the FAQ experience. If you have information about the visitor (e.g., from their customer profile), tailor the FAQ page to show the most relevant questions first. This creates a more customized and relevant experience for each user.
Utilize Multimedia Answers
Expand beyond text answers by incorporating multimedia elements. Use images, infographics, and videos to explain complex answers or to demonstrate solutions. This can make your FAQ page more engaging and easier to understand for visual learners.
Ensure Accessibility
Make sure your FAQ page is accessible to all users, including those with disabilities. This means adhering to web accessibility standards, such as using alt text for images, providing transcripts for videos, and ensuring that the page is navigable with a keyboard.
Conclusion
In the digital landscape, your FAQ page serves as a virtual assistant, guiding visitors through their journey and clearing the path to conversions. Crafted with intention, an exceptional FAQ isn’t just about answering questions – it’s about fostering trust, resolving concerns, and ensuring a smooth transition from curiosity to commitment. Every click should feel like a conversation, every response an extension of your brand’s voice.
A standout FAQ is born from user-centricity. It acknowledges discomforting queries, communicates in human language, and seamlessly integrates multimedia for enhanced understanding. It doesn’t just provide answers; it takes users by the hand, leading them towards their next steps. With clear navigation, tailored page-specific sections, and a commitment to current relevance, your FAQ isn’t just a page on your site; it’s a catalyst for conversions, a testament to your brand’s integrity, and a bridge between your offerings and your audience’s needs.
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This article, "9 Characteristics of an Awesome FAQ Page" was first published on Small Business Trends